Deliver more
Remove inefficiency and friction at every level of your business
Reduce wasted time and streamline tasks across management, co-ordination, administration, and site teams, making day-to-day work simpler and more productive for everyone in your business. This helps create a modern company culture that can support continued growth.
Helping companies to run more efficiently every day
Leaders and operations managers
Take on more work without adding admin at the same rate
Every new site, crew, and contract adds to the information your business has to manage. While the wrong setup can add unnecessary stress, Re-flow helps you avoid issues and lets you handle more with the team you already have.
Let Re-flow handle your company assets
Depending on your setup, hours, vehicles, plant, carbon, waste, contract rates, completed forms, quantities, and photos are all recorded, adjusted, and tracked in Re-flow as work happens, with live data available in the office ready to use. Nobody needs to read handwriting, collect paperwork, or key in the same figures a second time. There’s no cross-checking qualifications with jobs. No clashes even as you add more sites contracts, crews, and evidence demands.
Get back hours from travel
As site forms are submitted, problems and updates arrive on the Re-flow office dashboard. They’re automatically logged against their jobs and include photos, notes, and any other detail you require. This increased visibility of sites naturally makes site teams pay more attention to their submissions, encourages best practice, and makes managing from the office more effective.
Easily move people and equipment between sites
Re-flow gives you the option to have every site and division using the same forms, workflows, and records. Wherever they go, teams can be shared between regions and still meet familiar processes. From one central database, planners can intuitively draw on crews and equipment from across the business, so spare capacity at one site can cover a shortage at another, keeping your operations flexible.
Core Highways brought 34 depots and around 1,200 Re-flow users onto one way of working, with a reported 40% reduction in administrative overhead during rollout. Formed from five previously independent businesses, the group now uses one platform to support consistent operations across its regions and acquisitions.
Office, payroll, and finance teams
Process site records from a centralised flow of data
In the office, operational data updates as jobs progress – from planning and delivery to close. Everything your teams need is available and visible on the dashboard.
Start the week with the last one already processed
Timesheets, worksheets, and client information upload as crews submit them, so office teams work with almost real-time information. No more panics when large batches of documents return from site on a Monday. Re-flow automatically catches missing entries from site, giving your team more opportunities to target filling in any gaps.
Finance receive timesheets ready to be used
Operatives submit their hours from their phones as they work, including shifts and call-outs outside normal hours. Every timesheet has the same layout, so a time and attendance report can work out unworked and overtime hours, and payroll receives the data in a consistent format.
Reuse what site has already entered
A job number, a set of hours, or a quantity is entered once on site and used wherever it’s needed. Where Re-flow is connected to your payroll, accounting, or job-costing system, job details can fill in a form before the crew opens it, and completed data can pass back without anyone retyping it.
Put a client or audit pack together without a week of collecting
Every record is filed against its job, with the date, the person who submitted it, and the photos. A pack for a client or an auditor comes together quickly from a filtered search and an export, so nobody spends days collecting paperwork from vans and inboxes.
QMS estimate that faster processing of worksheets, stock updates, timesheets, and client information saves 30 – 50 hours each week. Work from the previous week can now be processed by Monday afternoon.
Planners and plant and fleet teams
Plan and replan with drag and drop, and without cross-checking
Re-flow makes running compliant, organised, and informed sites a straight-forward, centralised process.
Plan in detail from one timeline
In Re-flow, jobs, people, vehicles, and plant sit on one digital timeline. Holidays, qualifications, working hours, and service status are held alongside, and each job goes out with its task list, method statement, and documents. The planner works from one place and contains everything you need – no separate training matrix, holiday calendar, or vehicle list is necessary.
Change the plan with drag and drop
When a job needs to move, simply drag the people, vehicles, and equipment to their new place on the timeline. Re-flow checks each booking as you make it, so a clash or a missing qualification shows before you confirm everything’s OK. Information about the updated job can also be communicated to crews directly through the app, so there’s no need for numerous phone calls.
Hear about a defect without any chasing
A fault recorded on a vehicle or plant check goes to the workshop or fleet manager as it’s submitted, with the photos and notes from the original record. Planners can see an asset’s status before they allocate it, so nobody finds out on the day that the van or the excavator is off the road.
LAML replaced legacy scheduling spreadsheets with Re-flow, bringing jobs, vehicles, and equipment into one planning system. Planners can allocate resources through the scheduler, while information and updates move between the office and site through the same platform.
Site crews and foremen
Site teams start every job informed and can focus on delivery
Crews open the job on the Re-flow site app on their phone or tablet, work through it, and submit as they go. When checks happen in the natural flow of work the checks are done as you want them to be, with nothing left to write up at the end of the shift.
Fill in less, and fill it in better
Re-flow’s forms are quicker and more accurate and remove friction for site workers. They auto-fill details like the job, the vehicle, and who’s logged in and shows only the questions that are relevant. Calculations automatically run inside the form. A timesheet adds up its own hours and a vibration log works out exposure as it’s completed. Each role gets the forms they need, so a foreman and an operative aren’t working through the same long, unfocused documents. Short, role-specific forms get completed on site while leaving more time for site work.
Teams arrive with everything they need
When a crew opens the job on the Re-flow app, the location, drawings, Toolbox Talks, specifications, task list, and method statement are there, along with any notes the planner has added. Nobody rings the office to ask where something is.
Carry on when the signal drops
Selected forms and checks can be completed without a connection and sync when devices are back online. Sites with poor signal don’t leave a gap in the day’s record, and nobody drives back to the office to hand in paperwork. The office sees each record once it has synced.
The forms are set out that it’s almost impossible for them to be completed incorrectly, so that saves us an awful lot of time.
Supervisors, site managers, and safety advisors
Cut out the chasing and driving to every site
Supervisors, site managers, and safety advisors traditionally spend hours collecting records, checking work, and driving between sites. Re-flow brings the records and photos to them.
Review a job from a desk
Completed forms, photos, signatures, and notes arrive in the office as the work is done, filed against the job. A supervisor can check a task, confirm a sign-off, or answer a client’s question from the office, and keep site visits for the jobs that really need them.
Spend the saved time on site
Daily checks and audits take less time to fill in and review when they’ve been built as smart forms. Safety and supervisory staff spend more of their day on site with crews, and less time at a keyboard.
Steve Hoskin Construction’s health and safety adviser used to travel across Devon and Cornwall to collect paperwork and carry out checks. Site forms, photographs, and records now return through Re‑flow, allowing far more of that work to be reviewed remotely. For a contractor of around 300 employees, this has reduced paperwork, unnecessary journeys, fuel use, and vehicle wear.
