Workforce
Time & Asset
Management

Mobile Field Service Management Software For £30 Per User, Per Month

Re-flow is a workforce tool aimed at businesses which have staff working outside of the office on location. Via a dashboard, that you access through a standard website, your management team set up jobs and tasks and assign them to individuals, or groups of field workers, in your organisation.

The information is then accessed by the employee in the field on an app, simply using their smart phone or a tablet.

The user securely signs in, and sees their job specifications, relevant maps and project documents. They can then tick to complete tasks, make notes, attach project photos, as well as fill in, and digitally sign, a whole range of forms for health and safety, inspections and logs.

As your workers complete information, the data comes back to the dashboard, so that you can instantly see what’s been done, when, how and where.

A Complete Cloud Based Audit Trail

Sales

Reference brochures and pricing, complete and sign documents with customers onsite.

Vehicle Check & Stock Load

Complete all your vehicle maintenance and stock check forms.

On Site

Access job information, task lists, schedules, work plans and time sheets.

Estimating

Record project information, take photos and make calculations.

Management

Oversee all operations and personnel, schedule jobs and view incoming data.

Health, Safety
& HR

Risk assessments, site audits, toolbox talks, holiday requests, return to work...and more.

“It was very refreshing to find a company that are committed to delivering a product that fits the needs of their customers, as opposed to trying to bend their customer’s processes around a fixed product. I meet a lot of companies offering services similar to Re-flow in my line of work, but the owners and developers at Re-flow surprised me with their enthusiastic and innovative approach to delivering a service that meets all of the operational needs here at South West Highways.”

Shaun Gibbins

Business Solutions & Technology Manager

South West Highways

“The system has made us more efficient and responsive. The benefits are just great and I would highly recommend Re-flow.”

Will Stops

Managing Director

Landscape Services (SW) Ltd

"This app is working well within the company. It's a real time saver. If you need instant changes or updates swiftly the app works well from the office to the mobile device."

Phil Lee

Project Manager/Training Assessor

Bridge Civil Engineering

Who is Re-flow For?

Re-Flow is Industry Agnostic Mobile Workforce Software

Re-flow is suitable for many industries, from construction, civil engineering, highways, ground works, road marking, landscaping, estate and property management, PAT testing… even care and health industries. Any business, where employees are carrying out a job on location, are

going to benefit from Re-flow. That’s because every mobile worker usually must refer to a job spec, log activity and complete forms. Re-flow makes the transfer of this data, between management and worker, instant and paper free.

The Benefits of Using Re-Flow

Schedule and monitor your staff in the field 24/7

No more interpretation of handwritten forms

All project information, documents and photos stay together forever

Enforce vehicle & plant maintenance checks

Time sheets include clocking in and out with GPS stamping

Management can use Re-flow to record onsite equipment training

Crunch risk assessments into one dynamic digital form

Track stock on your vehicles

Includes HR forms - holiday requests & absence certification

Staff can make PPE and spares requests

An end-to-end audit trail

No more forms lost in the back of a truck!

Instant communication with your workforce

Cloud based system for access from anywhere, anytime

Become a paper-free business

“Since the implementation of the App in January 2017, it has been extremely well received from all of our mobile staff which provides them with an easy-to-use, functional system with all of the necessary information required to complete their tasks appropriately and professionally. Recommendation of Re-flow cannot come highly enough, from our initial meeting, through the design and even after implementation, the after-service has been superb.”

Greg Clark

Managing Director

Quality Marking Services

"It’s a real game-changer. Freed from the burden of huge amounts of admin, we have more time to focus on actual Landscaping and company development. I fail to see how it wouldn’t benefit almost any business which has staff working remotely. The unforeseen benefits just keep appearing; recently we found it made us a contender for a large contract which demanded live reporting. It’s a fantastic product as it is - but when backed up by Re-flow’s tirelessly supportive and flexible approach – well, I just wish we’d got on board years ago. We’d certainly never go back"

Oliver Hemson

Commercial Dept. Manager

Tony Benger Landscaping

We are still very much in the early days of using the Re-flow app, but already it has far exceeded our expectations and as we progress more with it, the possibilities seem to be endless. The time that it has saved me has allowed me to focus so much more on other areas of my job. I can now manage my time so much more efficiently. I would not hesitate to recommend the Re-flow app to any other business where it might be useful.

Linda Murphy

Highway Markings Ltd

Features

Jobs, Schedules and Tasks

Through the dashboard, admin set up jobs and task lists. When creating a job, you can include detailed specifications, images, location maps and routes, and attach assets such as pdfs. Jobs can be assigned to groups or individual staff, and projects can be split across multiple dates. A scheduler provides you a means to easily view, drag and drop, all your jobs, across time, and the staff they are assigned to.

Task Lists

When you set up a job, you can assign new tasks or pre-set task lists. We can also set up ordered task lists — where workers, on site, must complete each task one at a time, before being able to move to the next. A task always includes a tick and a comments box, but can also include the requirement to complete and sign a form and/or read a statement or document.

Forms

We can integrate any kind of form you need into the app and we build every form bespoke to your unique requirements. These might include, but are certainly not limited to, risk assessments, time sheets, site inductions, visitor records, permits, toolbox talk logs, waste management forms, stock records, HAV forms, chemical use logs… any form your workers need on site.

Dynamic Forms

We can create very complex and clever forms. We can make options, selected in a field, automatically change the data and fields shown in the next part of the form. It means, that where once, you might have had to pick from 100 different paper risk assessments, we can now create one dynamic form which changes the data based on a series of pathways. We can even integrate formulas into forms to automatically calculate results, so time sheets, mileage and stock forms can automatically add up and present totals.

Time, Date and Location

When a user completes a form in the app, we can stamp that form with a time, date and even a GPS location marker. This means you can be sure that forms were filled in at correct times, date and on-site. An example of use would be for time sheets – so you know exactly where and when your staff clocked in and out.

Digital Signatures

Need your forms to be signed off? We include a facility so that users (or even groups of users) must electronically sign specific forms. Their signature(s) are stored with the data in the dashboard.

Calculators

We can build and integrate useful calculators into the app that your workers might need to access regularly. Examples we have developed for other clients include concrete and asphalt calculators, where a user can select a product type and the meter coverage and the tool displays the quantity required.

Maps

Assign map locations and overview all jobs on one map in the dashboard, while your staff can see the location and route markers for their jobs in the app.

Manuals, Guides and Policies

Re-flow can act as a company manual. The dashboard includes a section where you can add all your staff policies, health and safety details, guides and instructions. It’s content managed, much like a website CMS, so you can create as many pages as you like and it’s all searchable by your workers in the app.

Code Scanner

The app includes a facility to scan bar codes and QR codes. If your business marks equipment, parts or materials in this manner, then your staff can use the app to scan and record items straight into forms.

Photos

Take photographs using the device camera, and then annotate, mark-up and even add measurements to the picture. The image is time and date stamped, and automatically attached to the job. It can then be accessed by other workers, as well as management in the dashboard. This useful tool, helps during estimating, provides a record of work done, damage caused, or can even be used to document an accident.

Our Service

Your Company Branding

Re-flow is white labelled. We brand it up to your company colours with your business logo.
Training

We train you up, so you and your workers understand how to use Re-flow.
Support

We train you up, so you and your workers understand how to use Re-flow.
Hosting

We provide a fully managed and secure hosting service for your app data and dashboard.
Maintenance

We’ll keep your system up-to-date with security patches, upgrades to future versions of Android and iOS, as well as compatibility with new releases of operating systems.
Ongoing Development

We are constantly developing Re-flow and have a pathway of upgrades planned for years to come. As new features become available, we automatically add them to your system.
APIs

Re-flow has an API, which means we can interface with other systems you may already use such as accounting and CRM software.

What Our Clients Say

Tony Benger Landscaping
Bridge Civil Engineering
Quality Marking Services
Landscape Services SW
Quality Marking Services
Tony Benger Landscaping
Quality Marking Services

Price

Our loyal customers make us happy, so we’ve built pricing to make you happy as well.
See how much extra value you get from uniting more of your workforce for longer in our handy guide.

SME Licences (10-50 users)

SME plans are capped at £30 per user for a one month contract, but you get up to £10 per user/per month loyalty discount for signing up for a longer period.

Months	1 month	12 months	24+ months
Cost Per User, Per Month	£30	£25	£20
Setup	£2,900, including building 10 dynamic documents to replace your forms, and remote user training.
Additional Dynamic Documents	£250 per dynamic document required after set-up or additional to the 10 dynamic documents included during your set-up.
Additional Professional Services	£850 (+ Expenses if onsite) per day, for services such as development support or user training.

Enterprise Licences (51+ users)

Enterprise plans are capped at £30 per user for a one month contract, but you get up to £17.50 per user/per month discount for longer contracts.

Months	1 month	12 months	24+ months
51-100	£30	£25	£20
101-200	£30	£22.50	£17.50
201-300	£30	£20	£15
300+	£30	£17.50	£12.50
Set up	POA This will include unlimited dynamic documents built to replace your forms during set up, onsite training and a dedicated account manager.
Additional Dynamic Documents	£250 per dynamic document after set up.
Additional Professional Services	£850 (+ Expenses if onsite) per day, for services such as development support or user training.

Referrals

Recommend to a friend and get discounted fees

Once you are signed up with us, if you recommend someone who then also signs up to Re-flow, you'll receive a 10%* discount on your monthly fees!

Keep referring - For each additional company you refer who then signs up, we'll keep giving you an additional 10%* discount off your monthly fees. All you have to do is make sure they say that they found out about our service from you when they make contact with us.

*Up to a maximum of £50 off your monthly fees per referral, for as long as they remain a customer.

VAT - Note that all costs are exclusive of VAT which will be added at the current rate.
Terms - Set up fees are due by return with a signed contract. Monthly fees will be invoiced 30 days after the date of signing.

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