Never lose track again: total visibility and control with digital on/off hire

How efficiently your managers are keeping on top of your equipment, vehicles, plant, and operatives has a significant impact on the day-to-day running of your operations – and ultimately your profit.

But having teams manually update records of their equipment usage opens up the risk of lost kit, missed deadlines, miscommunication, and unnecessary fines.

How can field operations software help with on/​off hire?

In one piece of software, Re-flow manages your company’s entire on/​off hiring processes while connecting the asset management to other tools, such as setting up jobs and tasks, scheduling, evidencing on-site works, and maintaining safety standards and compliance.

This feature reduces errors, saves time, contributes to a positive ROI from the software’s streamlining of your workflows, and gives office teams a powerful real-time overview of asset utilisation. This helps in a number of ways:

• Helping your company move on from outdated practices like spreadsheets, WhatsApp, Dropbox and paper.
• Providing managers and admin with an overview of what equipment is on site, how long it’s been there, and when it’s due for return.
• Boosting operations across the board by removing project delays, communication gaps, and any siloed data.

On/​off Hire ties into other benefits too:

• The software keeps everything in your operations in one place – no need for multiple software tools to manage different parts of your workflow.
• It allows you to cut costs while simplifying processes, making asset management effortless for your team.

On/​off hire in 5 steps 

Re-flow’s on/​off hire feature streamlines every step of the hiring process. It runs based on interactions between submitted forms configured to interact with the Bill of Quantities (BoQ). 

On the Re-flow dashboard for admin: 

• Items are scheduled and allocated. Contract managers log hire requirements against the job’s BoQ.
• Automatic reconciliation. If an operative adjusts the hire through a configured form (e.g., adding extra cones), the BoQ updates instantly – no need for calls or emails.
• Off-hire tracking. When equipment is removed and a form is submitted, it’s logged immediately, ensuring no assets are left behind.
• Financial oversight. Managers can see actuals vs. estimates at any time, ensuring costs stay on track.

On the Re-flow app for operatives: 

• When taking out equipment, operatives complete an intuitive, digital in-app form to confirm quantities, and their responses connect and update the company database. 

This means no gaps in communication, waiting for paper copies of documents to come back to the office, or relying on manual records – and more visibility and time for the work that matters. 

Visibility activated with Re-flow

Re-flow Field Management eliminates the guesswork in operations, providing you with complete oversight and a consistent chain of evidence across your entire on/​off hire process. Real-time asset tracking – Easily monitor every piece of equipment from hire to removal through a clear, central dashboard. Set up automated alerts for instant updates.

• Instant accountability – No more miscommunication. Your operatives log exactly what equipment they take out and return, with every action time-stamped and recorded.
• Complete visibility – Re-flow connects your entire operation and completes the circle between site and office. For hiring, this ensures that every item is accounted for.

Everything in one place

With Re-flow, your entire on/​off hire process is streamlined and seamlessly integrated into a single system.

Our software creates a direct link between office and field, removing the risks of fines and driving efficiencies that leave room for business growth. What’s more, the efficiencies built into the hiring system extend across the software, from the smart resource scheduler to the powerful form builder, ensuring businesses save time, enhance safety, maintain compliance, and stay competitive.

Contact us on 01392 574001 and book a discovery call